The Open Space Pilot

More than 500 alumni have already joined Wharton San Francisco‘s Open Space program. Find the community and coworking space you need.  You must register below to take advantage of Open Space!

Coworking Space on Campus

Wharton provides the business knowledge and resources our students need to become successful — even after graduation.

With nearly 7,000 Wharton graduates in the Bay Area, our alumni entrepreneurial ecosystem is thriving. And we’re always looking for new ways to support it.

Our Open Space pilot program provides free co-working space on campus for Penn alumni when space is available. University of Pennsylvania alumni of any degree-granting program are eligible to apply.

How It Works

Hours

Open Space hours are typically from 7:30 a.m. to 8:30 p.m. most Mondays through Thursdays.

On days when we have scheduled events or academic programming, we will post an announcement on our online reservation system and block off the space as unavailable.  We will always try to accommodate walk-ins on days when the program is open, but please make an advanced reservation whenever possible.

Policies

We have instituted a two strikes policy. Each instance of failure to comply with any of the policies outlined below counts as a strike — two strikes and we will suspend your access to the reservation system. If you have been suspended and would like to reinstate your account please email wsf-frontdesk@wharton.upenn.edu.

Lateness, Disappearances, Overstays, and No-Shows

If you’re going to be more than 30 minutes late or you can’t make it, either cancel your reservation through our reservation system or email us at wsf-frontdesk@wharton.upenn.edu to let us know your ETA. If you are late or missing and we haven’t heard from you, we will cancel your reservation for that day.

Similarly, if you leave early or disappear for several hours in the middle of the day without notice, we may assume you left and cancel your reservation for the rest of that day.

Open Space closes promptly at 8:30pm and all reservations end at that time.  We understand it may take a few minutes to gather your things and exit the floor, so we have a 15 minute grace period to allow for that.  All Open Space users and their guests must return their badges and exit the floor before 8:45pm.

Unattended guests

You must be present for your reservation. The Open Space program is a benefit for Wharton students and alumni. You may be working with partners or team members who are not affiliated with Wharton, but you must accompany and remain with them.  Unattended guests (e.g. you leave the facility while your guest is here) will result in a strike.

Food

For your convenience, we have designated a coffee/tea/snack service for Open Space pilot participants.

On days when there is a group in the space that has catering at any level (which could include anything from coffee/tea/snack service in the break areas, to full meal service in the dining room), we ask that you not take food or beverage from those break areas. It may cause the caterer to run out of food, due to unanticipated increased headcount.

Register & Reserve Space

Register for the Open Space pilot to gain access to our online reservation system. It will allow you to reserve coworking space for your startup/group at Wharton San Francisco up to 7 days in advance. You can schedule a maximum of 1 room per person per day, and alumni must be present for the registration to be valid.

The fall semester (late August through December) is our busiest season. On days when we have other scheduled events or academic programming, we will block off the space as unavailable. During this time, open Space participants are welcome to use the dining room as a co-working space when it’s available. We still ask that you log into our reservation system and reserve dining room space, as our security procedures require you and your guests to be on our list prior to arrival.

We will try to have two breakout rooms set aside for meetings and phone calls, but ask that you limit your breakout room reservations to 1 hour on these days. Your reservation will be cancelled if it’s longer than one hour.

FAQs

I am an alum of a certificate-granting or Executive Education program – is the Open Space pilot open to me?

Due to the high demand for space, we’re currently only able to extend this pilot to alumni who have received a degree from our undergraduate, MBA, or PhD program.

I need more than one room or have more than six people. Can I reserve more than one room?

No. We cannot accommodate groups larger than six people. We have limited reservations to one room per person per day to ensure that the space is fairly distributed.

I have a larger group that is interested in using a larger conference room, classroom, or the dining room/event space. How can I put in a request for this?

We are not currently booking third-party events. Demand for internal events from University departments is currently too high for us to accommodate outside groups.

Can I use a landline? What about a fax machine?

Our breakout rooms are not equipped with landlines, nor do we have a fax machine for public usage.

Can I print something?

Due to the volume of requests, we’re unable to accommodate printing and scanning for Open Space participants. There is a UPS store two blocks away at 182 Howard that offers printing and scanning services.

My co-founder or group contains individuals who are not Wharton affiliated – may I bring them with me for my meetings/reservations?

Of course.  Please include the names of your venture team members when you complete the Open Space registration form. We simply ask that you all sign in at the front desk upon entry each day.

Can I adjust the thermostat in my breakout room?

If your breakout room has a thermostat, you can adjust the temperature by hitting “warmer” or “cooler” to the target temperature (they are hard coded to only allow for a certain range). Then press the “Manual On” button until it sets the timer to 90 minutes (by default, adjustments only last 30 minutes).

Can I have mail and/or packages delivered to the campus address?

No. Our non-profit status would be jeopardized were we to accept packages for businesses. We are unable to accept mail or packages for groups, startups, or individuals using the space. If we receive mail or packages addressed to pilot users or startups, we will unfortunately have to refuse delivery and send the parcel back with the carrier.

Join the Open Space Pilot

Ready to take the next step? Join a growing community of students and alumni at Wharton San Francisco.